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Why do we use presentations?
We use presentations as a way to get information across to another person. This person could range from a client to an employer or another business.


What can we include and what should not be included?

Text - amount & relevance
Text on screen should be set in brief bullet points as if all the text is on screen it is likely that the client/s listening will become distracted reading the slide instead of listening to you. A way to avoid this is to just put up brief points and have speakers notes which only you see to read out-note that that the points should be relevant to what you are reading out,

Graphics - types & relevance
The graphics on a presentation should be clear to read. Colours should not be too bold that they contrast to hurt your eyes. They should also be the appropriate colours that they can be easily defined by people with colour blindness. The graphics should also be entirely relevant to the topics described on the slides.



What makes a good presentation?


Font face & size
When creating a presentation the font should be easy to read- this involves making it an appropriate size to be readable. It also needs to be a clear style. Verdana and Tahoma are clear easy presentation fonts and are good choices for presentations. Comic Sans is also a clear font however it is generally associated by adults with children and this could cause the viewers not to take you seriously. Arial and Times New Roman are also common used fonts and these fonts are good for print out documents however they can often be hard to read on a presentation.

Colour of text & background
Colour backgrounds and images are often used in presentations as this helps make it look more appealing. However colours can contrast making the notes on screen hard to read especially to people who are colour blind. An example of this is red and green for the text and backgrounds as these often are problematic colours to be together for those who are colour blind- if this should happen it can mean that the client can become less interested in the presentation due to not being able to read it easily.

Amount of text on slide
The amount of text on a slide should be brief as this means that the viewer doesn’t have to spend much time trying to read it. As well as this if you have lots of text on a slide then the viewer will often read what is on screen rather than listening to you speak especially if you are reading the speech off the screen yourself. A good way to present the text is in short bullet points- this will help you not right to much if you limit how much you can write for each bullet. The bullets should be reasonably spaced apart so that it is easy to read.

Speaker’s Notes
The speaker’s notes are a great way to limit how much writing is on screen as you can have all the text before you with a copy of which slide the text is for without having too much text on the presentation. The bullet points on screen however do need to tie in with your speaker’s notes as if you start talking about something which is not on screen it can cause a lot of confusion.

Clear images
Images should be relevant to the text on screen/ be spoken of. Images can help draw in appeal to the presentation as well as giving some understanding to the text. However they need to be easily visible on the screen – this will often depend on the background of your presentation. Bright colour backgrounds aren’t often a good choice as it makes the images harder to see especially if the images include either red or green and your background includes the other one as these colours are the highest problematic contrast for colour blindness.



How do we produce presentations?

Hardware - PC, scanner, digital camera
Presentations are often produced on a pc using software such as Microsoft PowerPoint. Scanners can be used to add pictures to the presentations as well as adding photographs from a digital camera.

Software - presentation, graphics, word-processor
There are many different software available for presentations – a popular example is Microsoft PowerPoint. To create the graphics for your presentations many software are also available such as gimp or Serif. Word- processor is good to use for on screen and speakers notes text as there is a spelling and grammar check for your work.

Health and Safety Presentation- British Airways Format